Finance Executive – Payables & Receivables
Department: Finance Excellence
Reporting To: Manager / Head – Finance
Role Definition
The Finance Executive – Payables & Receivables will be responsible for managing day-to-day finance operations across vendor payables, center collections, invoicing, payment booking, bank/debtor reconciliation, statutory compliance support, and financial documentation. The role will ensure timely transaction processing, accurate records, effective reconciliation, audit readiness, and smooth cash-flow operations.
Key Deliverables
- Purchase Invoice & Vendor Payables Management
- Center Collection & Receivables Management
- Invoicing & Payment Booking
- Bank & Debtor Reconciliation
- GST & TDS Compliance Support
- Utility, Petty Cash & Credit Card Payments
- RGHS Billing & Settlement Coordination
- Document Management & Audit Readiness
Key Responsibilities
1. Payables & Invoice Processing
- Receive, verify and validate purchase orders, GRNs and vendor invoices.
- Record purchase invoices in Tally within defined timelines.
- Ensure correct cost-center, GST and TDS mapping.
- Coordinate with SCM/Operations for invoice discrepancies.
- Process utility bills, petty cash and credit-card expenses within due dates.
2. Receivables & Collection Management
- Track daily branch collections through LIMS, cash, UPI and card.
- Verify deposits against LIMS collection reports and bank records.
- Follow up on delayed or unreported collections.
- Prepare daily/weekly collection and receivable reports.
- Maintain accurate debtor ledgers and payment records.
3. Invoicing & Payment Booking
- Prepare invoices for Corporate, FOFO, POC, HLM and SIS partners.
- Verify rates, discounts, service charges and GST before invoicing.
- Record receipts against respective invoices in Tally.
- Maintain invoice and payment registers.
4. Reconciliation
- Perform regular bank reconciliation for assigned accounts.
- Reconcile debtor ledgers with invoices, receipts, TDS deductions and credit notes.
- Identify and resolve unreconciled, duplicate or incorrectly posted transactions.
- Maintain reconciliation sheets and ensure timely closure.
5. GST & TDS Compliance
- Apply appropriate GST and TDS treatment while booking transactions.
- Maintain TDS-related documentation and client acknowledgements.
- Support statutory returns, compliance checks and audit requirements.
- Maintain complete voucher-wise documentation.
6. RGHS Billing & Settlement
- Prepare RGHS invoice packages and supporting documents.
- Submit bills through the designated portal/process.
- Track approvals and payment status.
- Follow up on pending settlements and maintain submission records.
7. Documentation & Audit
- Maintain systematic digital and physical finance records.
- Ensure every transaction is supported by relevant source documents.
- Maintain audit-ready files for invoices, receipts, payments, reconciliations and statutory documents.
- Support internal, external and statutory audits.
Required Skills
- Tally / Tally ERP: Voucher entries, ledger creation, GST/TDS tagging and reconciliation.
- MS Excel: VLOOKUP/XLOOKUP, Pivot Tables, reconciliation and reporting.
- Accounts Payable & Receivable: Understanding of invoice-to-payment and procure-to-pay cycles.
- Bank & Debtor Reconciliation
- GST & TDS basics
- Invoice Processing & Payment Booking
- LIMS-based collection/invoice tracking
- Strong documentation and follow-up skills.
